Research Guides: Teaching & Learning Survival Tools: User Guides &amp; FAQs

Assignments

Gradescope

Plagiarism Detection

Peer Evaluation

Quizzes

Grades

Respondus Lockdown Browser

Exam Extraction

Results Processing

Respondus Campus-Wide

Rubrics

Competency

StudyMate Author

eLearn Quiz / Online Exam Settings Checker

Exam Buddy

Class Management

News

Groups

Seating Chart

Classlist

Find Free Time Slots

eLearn Accessibility

TA Enrollment

Content

LOR

Publisher's eResources/eTextbook/eLab

Kaltura - My Media

Links

Discussions

Chat

Gamelead

Zoom

MediaWiki

Google Drive

Journal

Google Calendar

Surveys

In-Class Sensing

ePortfolio

WooClap

Padlet

Content

Assignments

Quizzes

Navigate to your destination course.
Go to "Assignments" and set up the assignment.
Go to the "Turnitin" tab to set up the Turnitin features in the assignment.
Under "GradeMark -> Evaluation", check "Enable GradeMark for this folder".
Under "Originality Check", check "Enable Originality Check for this folder".
If you want your students to view the results of this Turnitin's plagiarism check, you can check "Allow learners to see Turnitin® similarity scores in their submission folder" under "Originality Check -> Display".
Click on "More Options in Turnitin" which will lead you to to another window to set up some optional settings.
Configure the optional settings if you want to override the default settings, e.g. you can check on "Allow submission of any file type" if you allow any file type to be submitted for this assignment, etc. Click on "Submit" if you made any changes to the settings in this window.
Save and Close the setup page.

AI writing indicator has been added to Turnitin Similarity Report which will show an overall percentage of the student's submitted assignment that may have been AI-generated.

You can now enable Turnitin in assignment folder to sieve out students’ assignments that may have a high chance of being generated by AI, such as ChatGPT.

Refer to this guide for the view of this AI writing indicator.

Start and End Date determine the availability of an assignment wherein a student can start or submit their paper.

"Due Date" is like a soft deadline for students and if they exceeded the "Due Date", they are still able to submit their works but their submissions will be marked as late. "Due Date" should always be set in between the "Start Date" and "End Date".

Visibility status or the strikeout eye icon in eLearn Assignments signify that students will not be able to see the assignment, i.e. the assignment is not visible and is hidden from the students.

Navigate to your destination course.
Go to "Quizzes".
Select the quiz you want to replicate and click on the dropdown arrow beside the quiz and hit on "Copy".
This will bring you to the copied quiz configuration page.
Setup the quiz accordingly (e.g. rename the quiz, update the questions, set up the restrictions, etc.).
Click the "Save/ Save and Close" button once you are done with the replicated quiz setup.

You can also refer to the guide here for more information on the replication of quiz within the same course.

Navigate to your destination course.
Go to "Course Admin".
Select “Import/Export/Copy Component”.
Check “Copy Components from another Org Unit” and click “Search for offering”.
Search for the source course.
Select the appropriate source course and click “Add Selected”.
Confirm that the source course is correct and click on “Select Components”.
In the loaded page, check "Quizzes" and select either "Copy all items" or "Select individual items to copy" depending on what you are copying over. Check "Included associated files" if necessary. Click “Continue” to proceed to next step.
If you select to copy individual quiz, select the specific quiz to be copied over and click "Continue".
Review the summary of this quiz copy action. Click “Finish” to initiate the copying process if you are fine with the setup.
You should see a success message when the copying process is completed.

Start and End Date determine the availability of a quiz wherein a student can start or submit their quiz.

If you are using "Enforced Time Limit" restriction, do note that the "End Date" will not force the students to end their current quiz based on the time indicated in the "End Date". "Start Date" and "End Date" are the times that the students can access the Quiz. Once they have accessed and started the quiz, they will be allocated with the duration set up in the "Enforced Time Limit".

"Due Date" is like a soft deadline for students and if they exceeded the "Due Date", they are still able to submit their works but their submissions will be marked as late. "Due Date" should always be set in between the "Start Date" and "End Date".

Visibility status or the strikeout eye icon in eLearn Quizzes signify that students will not be able to see the quiz, i.e. the quiz is not visible and is hidden from the students.

"Special Access" can be used to grant "special condition(s)" to individual student who is taking the same quiz as the rest of the class. Example, to grant extra timing to the student's quiz duration, to allow the student to take the quiz at a different date/time as the rest of the class, etc.

To grant special access to a student

Go to the desired quiz and select the “Restrictions” tab of the quiz.
Go to the “Special Access” section at the bottom of the page.
Select “Allow selected users special access to this quiz” and click “Add Users to Special Access”.
- To set additional time:
  Select “Enforced Time Limit” and enter the “Extra Time” to be given.
- To set a different start date/time
  Select “Has Start Date” and enter the different start date/time to be given to the student.
- To disable LockDown Browser for the student
  Check “Not required to take this quiz" under "LockDown Browser".
- To allow the student additional attempt
  Check “Override attempts allowed" under "Attempts" and set the "Attempts Allowed" to 2.
Select the student(s) to grant this access.
Click “Add Special Access” to complete the set up.

You can also refer to the guide here for more information on how to set up special access in quiz.

There is currently no good way to extract the quiz questions into a Word document.

However, you may follow the guide here to copy the questions in your quiz into a Word document.

An eLearn Chrome extension has been set up to assist instructors in the quiz settings check.

To access this Chrome extension feature, please follow the guide here to install the extension (do take note of the restriction in the installation and access of this Chrome extension).

With the Chrome extension installed in your browser, you can validate the settings in the quiz you have set up by

Go to the desired quiz and click on the "eLearn Chrome extension icon" located at the top of the page.
Note: The icon is available once you have installed the eLearn Chrome extension.
The "Quiz Readiness Check" window will let you know the readiness of your quiz and highlight any detected issue in red.

Quiz with no issue detected in the settings Quiz with issue detected in the settings
The readiness score of the quiz will also be displayed at the bottom on the window.

Readiness score of quiz with no detected settings issue Readiness score of quiz with detected settings issue

eLearn team has created the Exam Buddy widget which aims to make it easier for you to monitor the status and progress of any online eLearn quiz session being taken by your students in your class.

You will be able to know which student has not started the quiz, which student is still doing the quiz and which student has completed and submitted the quiz all in one simple glance.

To access Exam Buddy,

Go to the home page of the course in which the online quiz is being conducted.
Scroll to the bottom of the page and you will see the Exam Buddy widget.
Select the quiz which you would like to monitor and click on the "Start" button.
The quiz progress report will then be loaded and it will be refreshed every 5 seconds.

A new feature has been included in the exam extraction tool to detect the possibility of AI writing in the students’ submitted text answers in eLearn quiz.

This detection allows you to sieve out the submitted text content that may have a high chance of being generated by AI, such as ChatGPT.

Refer to this guide for the AI writing detection option in exam extraction.

Grades

Teaching Assistant

Google

Navigate to your destination course.
Go to "Grades" and click on "Manage Grades".
Select all the grade items (that are to be weighted) by ticking on the checkboxes.
Click on the "Bulk Edit".
Configure the "Weight" column in the loaded page.
Note: Ensure that the overall weightage is 100%.

Navigate to your destination course.
Go to "Grades" and click on "Manage Grades".
Click on "New" and select "Item".
Select the "Numeric" grade item type.
Enter the "Name", "Maximum Points" and "Weight".
Click "Save and Close" to save the changes and create the grade item or "Save and New" if you have more grade items to set up.

Navigate to your destination course.
Go to "Grades" and click on "Manage Grades".
Click on "New" and select "Item".
Select the "Pass/Fail" grade item type.
Enter the "Name", "Maximum Points" and "Weight" (the maximum points and weight should each be set to 100), select "Pass/Fail" from the "Grade Scheme" dropdown list.
Click "Save and Close" to save the changes and create the Pass/Fail grade item.

Navigate to your destination course.
Go to "Grades" and click on "Enter Grades".
If you are not able to see any textbox for grade entry, click "Switch to Spreadsheet View" to switch the gradebook to eidt mode.
In the edit mode, you will be able to key in the grades/marks of each student in the respective textboxes.
Click "Save" to update the gradebook with your grade entries.

Navigate to your destination course.
Go to "Grades" and click on "Enter Grades".
Identify the grade item you want to reset/clear (e.g. Final Adjusted Grade column).
Click on the dropdown next to the grade item and select "Enter Grades".
Ensure that all the students' grades are displayed in the loaded page. You can load all the students information in the page by adjusting the number of records to show per page option that can be located at the bottom right of the page.
Select all students display in the page.
Click "Clear Grades".
Verify that the number of students/records to clear is correct. Click "Yes" to confirm the clearing of the grades.
Take note that the grades in the specific grade item has been cleared.
Click "Save and Close" to complete the steps.

Go to your course (in which you want to enroll your TA) homepage.
Scroll down to locate the TA Enrollment widget in the right panel of the page.
Add the TA's email address, select the role you want to assign to your TA and click "Submit".
You can go to the "Classlist" of the course and check that your TA has been enrolled with the correct role under the "Teaching Assistants" tab.

You can reinstate the role of your TA with the TA Enrollment widget.

The new role you assign to your TA will overwrite the previous role.

Please refer to "How do I enroll my TA in my course?" FAQ on the steps to reinstate your TA's role.

TA (Basic) – able to view course materials, create groups, create/view discussions, email students and view class management.
TA (Content) – all the things that Basic role can do and with the ability to upload/edit/create/delete course materials.
TA (Quiz) – all the things that Basic role can do and with the ability to upload/edit/create/view/delete quiz.
TA (Assignment) – all the things that Basic role can do and with the ability to edit/create/view/delete students’ assignments and their submissions.
TA (Content_Quiz) - all the things from TA (Content) and TA (Quiz)
TA (Content_Assignment) - all the things from TA (Content) and TA (Assignment)
TA (CDQ) – all the functions from the roles of Basic, Content, Assignment and Quiz. No access to Grades.

	Course Materials (View Only)	Course Materials (Upload / Edit / Create / Delete)	Discussions (Create / View)	Assignments (Edit / Create / View / Delete)	Quizzes (Edit / Create / View / Delete)	Email Students	View Class Management
TA (Basic)
TA (Content)
TA (Quiz)
TA (Assignment)
TA (Content_Quiz)
TA (Content_Assignment)
TA (CDQ)

There are some restrictions to your TA's access in the course regardless of the access level he/she is holding.

Your TA will not be able to access the course's Zoom configuration. Thus, you have to configure it for the course.
Your TA will not be able to configure Turnitin for the assignment dropbox.
Note: TA(Assignment/Dropbox) access level will be able to create/modify assignments but will not be able to configure Turnitin.
Your TA will not have access to the course's gradebook.

Yes, all TAs and students should have a Zoom account.

No, you will need to set up the Zoom session using your subscribed Zoom account.

However, you can make your TA a "co-host" in your Zoom session so that he/she can help you with the controls in the live session.

Your TA can help you with following tasks:

Admit students into your Zoom Session.
Mute the other participants in your Zoom session.
Take note of and prompt you on the questions posted in the Zoom Chat.

Please refer to this link for more details on the functions and limitations of a co-host.

Webex

We would recommend shifting to MS Teams or Zoom. However, if the switch is not possible due to regulatory or customer requirement, your department will need to purchase Webex licenses on its own to continue using Webex. You can contact the following CISCO representative to purchase the required number of Webex licenses before 6 Oct 2022.

Name: Vivian Khoo
Email: vkhoo@cisco.com
Contact Number: 8607 8144

You can refer to the link: https://help.webex.com/en-us/article/nuwqxdab/Find-your-Webex-recordings.

Depend on your needs. For internal communication within SMU, we would recommend MS Teams. For external communication, we would recommend Zoom.

You can find more information on MS Teams by clicking on the link below:
https://itsupport.smu.edu.sg/hc/en-us/sections/360007432093-Microsoft-Teams

You can find more information on Zoom by clicking on the link below:
https://researchguides.smu.edu.sg/eLearn/Guides-Faculty#s-lib-ctab-21789602-3

We will remove your existing SMU account and you will need to create a free account under SMU to join an external Webex meeting. You can sign up for a free Webex account at https://cart.webex.com/sign-up.

Please save any recordings to your local drive with this free Webex account.

You can email elearn@smu.edu.sg to request for the removal of your existing Webex Enterprise account.

Webex only allows one account per email address, as such we will need to remove your SMU Webex Enterprise account first.

You can contact the following CISCO representative to purchase the required number of Webex licenses before 6 Oct 2022.

Name: Vivian Khoo
Email: vkhoo@cisco.com
Contact Number: 8607 8144


Quiz with no issue detected in the settings	Quiz with issue detected in the settings


Readiness score of quiz with no detected settings issue	Readiness score of quiz with detected settings issue